Society Share Certificate Loss Notice Format - Complete Guide
What is Society Share Certificate Loss Notice?
The Society Share Certificate Loss Notice is a
public notice in newspaper that is put in the newspapers when the original society share certificate is lost by a member of a co‑operative housing society. This share certificate loss notice is a prerequisite to the legal issue of a duplicate share certificate by the society in Mumbai and in Maharashtra and is treated as a formal public notice for share certificate loss.
The share certificate is a testimony that you are a member and owner of the society and a fundamental legal document when it comes to transferring property, securing a home loan or mortgage, gifting or selling the flat. Without a valid society share certificate, it is difficult to complete property transfer or register a sale deed.
By Maharashtra Co-operative Societies Act, 1960 and conventional bylaws of a housing society:
- In 2 newspapers, you are required to announce the loss of share certificate: 1 English newspaper and 1 Marathi newspaper
- You should give an objection period of at least 14 days following the date of publication, during which any person may bring a claim, right, title or interest on the share certificate or flat.
- As evidence, you are required to provide the society with the original copies of the newspaper (not photocopies) in which the share certificate loss public notice was printed.
- The society can only pass a resolution and issue a Duplicate Share Certificate in lieu of the lost original share certificate after the objection period has expired and the society has not received any valid objections.
PUBLIC NOTICE
LOSS OF SHARE CERTIFICATE
The reason is to make known to the general public and all interested that Mr./Mrs./Ms. [Full Name], a member of this Society has reported the loss/misplacement of original Share Certificate and has requested the issue of Duplicate Share Certificate.
Details of the Lost Share Certificate are as follows:
Share Certificate No.: [Certificate Number]
Distinctive Numbers: From [Start Number] to [End Number]
Number of Shares: [Total Shares]
Flat/Unit No.: [Your Flat Number]
Building/Wing: [Building Name/Wing]
Member Name: [Your Full Name as per Certificate]
It is hereby noticed that after expiry of 15 days of the date of publishing of this notice, the Society proposes to issue Duplicate Share Certificate in lieu of the lost certificate.
Any person who holds any objection, claim, right, title or interest in the said Share Certificate and/or the property allotted against the same is hereby necessary to present his/her objection in writing together with the supporting documents to the undersigned within 15 days of the date of publication of this notice, non-compliance with which will be taken as a waiver of a claim/objection and the issue of the Duplicate Share Certificate will be made by the Society without a further reference and without any further notice.
Date: [Date]
Place: Mumbai
[Your Signature]
[Your Full Name]
Address: [Flat No., Building Name, Society Name, Area, Mumbai - Pin Code]
Contact: [Mobile Number]
[SOCIETY LETTERHEAD]
[Society Logo - if any]
[SOCIETY FULL NAME]
[Registered Office Address, Mumbai]
Registration No.: [Reg. No.] | Date of Registration: [Date]
PUBLIC NOTICE
LOSS OF SHARE CERTIFICATE - NOTICE TO PUBLIC
To notify the general public and all concerned that I/We, [Full Name(s)], member(s) of [Society Complete Name], a Co‑operative Housing Society registered under the Maharashtra Co‑operative Societies Act, 1960, bearing Registration No. [Reg. No.], having our registered/residential address at [Complete Address, Mumbai – Pin Code], have lost/misplaced the original Share Certificate issued to us by the said Society.
The particulars of the lost Share Certificate are as under:
Particulars of Lost Share Certificate:
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Share Certificate No. : [Number]
Date of Issue : [Date if known]
Distinctive Numbers : [Start No.] to [End No.]
Number of Shares : [Total Shares] (Rupees [Value] each)
Total Face Value : Rs. [Amount]/-
Flat/Premises No. : [Flat No.]
Building/Wing : [Building Name]
Carpet Area : [Area in sq.ft./sq.m.]
Member Name : [Full Name]
Membership No. : [Membership Number]
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It is hereby notified that the Society shall issue a Duplicate Share Certificate in place of the original lost certificate after the expiry of 15 days from the date of publication of this public notice.
Any person having any objection, claim, right, title or interest in respect of the said Share Certificate and/or in the property allotted against the same is called upon to submit such objection in writing, along with supporting documents, to the undersigned within 15 days from the date of publication of this notice. In the absence of any claim or objection within the stipulated period, it will be presumed that no such claim/objection exists, and the Society shall proceed to issue the Duplicate Share Certificate without any further reference or notice.
Date: [Date]
Place: Mumbai
By Order of the Managing Committee
[Signature]
[Name]
Secretary/Chairman
[Society Name]
Registered Office:
[Complete Address]
Contact: [Phone/Mobile]
Email: [Email ID]
PUBLIC NOTICE
LOSS OF ORIGINAL SHARE CERTIFICATE
(Notice under Society Bye-Laws)
Reference: FIR No. [Number] dated [Date] filed at [Police Station Name]
TO WHOMSOEVER IT MAY CONCERN
The purpose of this public notice is to inform the general public and all concerned that I/We, [Full Name(s)], member(s) of [Society Complete Name], a Co‑operative Housing Society registered under the Maharashtra Co‑operative Societies Act, 1960, bearing Registration No. [Reg. No.], having its registered office at [Complete Address, Mumbai – Pin Code], have misplaced / lost the original Share Certificate of the Society.
The loss of the said original Share Certificate has been duly reported to the local police station, and FIR No. [Number] dated [Date] has been registered at [Name of Police Station], Mumbai.
Complete Details of Lost Share Certificate:
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Share Certificate Number : [Certificate No.]
Date of Original Issue : [Date]
Distinctive Share Numbers : From [No.] to [No.]
Total Number of Shares : [Number]
Face Value per Share : Rs. [Amount]/-
Total Value of Shares : Rs. [Total Amount]/-
Property Details (Against Shares):
- Flat/Unit Number : [Flat No.]
- Floor : [Floor Number]
- Building/Wing : [Building Name]
- Type : [1BHK/2BHK/3BHK etc.]
- Carpet Area : [Area] sq.ft./sq.m.
- Terrace Area (if any) : [Area]
Member Details:
- Name(s) : [Full Name(s)]
- Membership Number : [Mem. No.]
- Date of Membership : [Date]
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Application for Duplicate Share Certificate:
I/We have applied to the said Society to issue Duplicate Share Certificate in lieu of the lost original certificate according to the process which is provided under the Bye-Laws of the said Society and Maharashtra Co-operative Societies Act.
Notice to Public and Claimants:
It is therefore hereby notified to the general population and all persons interested that in the event any individual has any claim, objection, right, title, interest or possession of said original Share Certificate or any claim of the property/flat allotted to the said shares, the said individual is bound to:
• Within 15 days of the publication of this notice write to the Secretary of the Society as an objection/claim.
• Give supporting documents and evidence and objection.
• Contact information listed below.
The absence of any objection/claim received within the timeframe stipulated, will be presumed as conclusively as follows:
• The said Share Certificate has no claim or interest attached to any person.
• The original Share Certificate has been lost forever.
• The Society has a right to issue Duplicate Share Certificate.
• The certificate originally issued shall be cancelled and of no legal force in the event that it should be found afterwards.
Without reference to a reference or liability to any person, the Society will after lapse of 15 days following publication issue Duplicate Share Certificate in case there is no valid objection against it.
Date: [Date]
Place: Mumbai
Applicant's Signature
[Your Full Name]
Member, [Society Name]
Complete Address:
Flat No. [Number], [Building], [Society Name]
[Area], Mumbai - [Pin Code]
Contact Number: [Mobile]
Email: [Email ID]
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For Office Use (Society):
Received and Verified by:
[Signature]
[Name]
Secretary/Chairman
[Society Name]
Date: [Date]
Seal: [Society Seal]
PUBLIC NOTICE
LOSS OF SHARE CERTIFICATE - JOINT OWNERSHIP
We, the joint members of the undersigned society of the name [Society Full Name], Co-operative Housing Society Ltd., under Maharashtra Co-operative Societies Act, 1960, Reg. No. [Reg. No.], at our address, Mumbai, hereby declare to the general public that our Original Joint Share Certificate has been lost.
Details of Joint Members:
• Primary Member: [First Member Full Name]
• Joint Member: [Second Member Full Name]
• Joint Member: [Third Member Full Name] (if applicable)
Lost Share Certificate Details:
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Share Certificate No. : [Number]
Distinctive Numbers : [Start] to [End]
Total Shares : [Number]
Share Value : Rs. [Amount]/- per share
Flat No. : [Number]
Building : [Name]
Wing : [Wing Name]
Type of Flat : [2BHK/3BHK etc.]
Carpet Area : [Area] sq.ft.
Joint Membership No. : [Mem. No.]
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We have submitted an application to the Society to grant us Duplicate Joint Share Certificate.
Any such person with any objection, claim or interest in the said Share Certificate must cause notice of which to be given to the Society Secretary within 15 days of the publication, failure to which Duplicate Certificate will be issued.
Date: [Date]
Place: Mumbai
Signatures of All Joint Members:
1. [Signature] - [First Member Name]
2. [Signature] - [Second Member Name]
3. [Signature] - [Third Member Name]
Contact Address:
[Flat No., Society Name, Mumbai - Pin Code]
Mobile: [Numbers of all members]
PUBLIC NOTICE
LOSS OF SHARE CERTIFICATE
(After Transfer/Inheritance of Membership)
This is to make known that I, [Your Name], have by inheritance/acquisition, become a member of [Society Full Name], a Co-operative Housing Society registered under Maharashtra Co-operative Societies Act, Reg. No. [Reg. No.], and which is situated at [Address, Mumbai], in pursuance of which the former Share Certificate in the name of the former member was lost.
Previous Member Details:
Name : [Previous Member Name]
Relationship to Applicant : [Father/Mother/Husband/Wife etc.]
Original Membership No. : [Mem. No.]
Date of Demise/Transfer : [Date]
Current Member Details:
Name : [Your Full Name]
New Membership No. : [If allotted]
Relationship : [Legal Heir/Nominee/Purchaser]
Transfer Date : [Date of transfer approval]
Lost Share Certificate Details:
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Certificate No. : [Number]
Original Issue Date : [Date]
Name on Certificate : [Previous Member Name]
Distinctive Numbers : [Start] to [End]
Number of Shares : [Total]
Flat Details : Flat No. [No.], [Building]
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It has been in regret that I have applied to Society to issue new Share Certificate in my name after due transfer process.
Any individual who will allege any right, title or interest in the said Share Certificate or property must present written objection to Society within 15 days of the publication, otherwise new certificate will be issued.
Date: [Date]
Place: Mumbai
[Your Signature]
[Your Name]
Legal Heir/Transferee
Address: [Complete Address]
Contact: [Mobile Number]
Enclosures:
1. Death Certificate (if applicable)
2. Legal Heir Certificate
3. Transfer approval copy
4. Society NOC
- FIR Copy: Filed in a local police station (useful with valuable properties)
- Society Application: Application to society to duplicate certificate
- Identity Proof: Member Aadhaar/PAN card
- Address Proof: Current address proof
- Affidavit: Affidavit about loss signed by a notary officer
- Indemnity Bond: As necessary in the society
- Newspaper Publication Proof: Will be submitted upon publication
Recommended Combinations:
- Times of India + Maharashtra Times (Most accepted)
- Free Press Journal + Loksatta (Cost-effective)
- Indian Express + Navshakti (Alternative)
Cost Range: ₹890 - ₹1,500 for standard size notice
| Step |
Timeline |
| Submit notice draft |
Day 0 |
| Receive quote |
15-30 minutes |
| Approve and pay |
Same day |
| Publication in newspapers |
Day 1-2 |
| Objection period starts |
From publication date |
| Objection period ends |
15 days after publication |
| Submit to society |
Day 16-18 |
| Duplicate certificate issuance |
Day 20-30 |
Total Process: 3-4 weeks from start to duplicate certificate
- Wrong Details: Incorrect number of share certificate or distinct numbers
- Missing Information: Failure to mention flat number or building name
- Single Newspaper: Publication in only one newspaper
- Short Objection Period: Less than 14-15 days
- No FIR: For valuable properties, not filing police complaint
- Wrong Format: Failure to use the required format of society
- Delayed Submission: Not submitting published copies to the society on time
- Always check certificate information based on records in society
- Use society letterhead where feasible (increases credibility)
- Publish in popular newspapers
- Keep duplicate copies of published newspapers
- Get publication affidavit with newspaper/agency
- Follow up with society afterwards (after objection period)
- Pay society fee to issue duplicate certificate
Typical charges in Mumbai societies:
| Item |
Typical Cost |
| Duplicate certificate fee |
₹500 - ₹2,000 |
| Administrative charges |
₹200 - ₹500 |
| Stamp duty (if applicable) |
₹100 - ₹500 |
| Total society charges |
₹1,000 - ₹3,000 |
*Varies by society bylaws
If Certificate Damaged:
"...have lost/damaged my original Share Certificate..."
If Certificate Stolen:
"...stolen / embezzled Share Certificate original. FIR No. [Number] dated [Date], filed at [Police Station]..."
If Certificate Location Unknown:
"...after due diligence, the original Share Certificate was not located and is deemed lost..."
If Multiple Certificates Lost:
"...have lost both Share Certificate and Debt Certificate with Numbers [Numbers]..."
Q: Is publication mandatory for duplicate share certificate?
A: Yes, majority of the Mumbai cooperative societies need to be published in 2 newspapers (1 English and 1 Marathi) according to their bylaws.
Q: How long is the objection period?
A: 14-15 days since date of publication. There are societies which may take 21 days.
Q: What if someone objects?
A: The objector has to provide written objection with evidence to the society. Resolution of matter is by society committee or by law.
Q: Can I use any newspapers?
A: Make use of popular, well-known newspapers. They include Times of India, Maharashtra Times, Loksatta, Free Press Journal.
Q: What if I find the original certificate later?
A: Original is voided when duplicated. You have to give it back to the society to cancel it.
Q: Is FIR mandatory?
A: Optional but advisable particularly for high value properties. Some societies require FIR copy.
Q: Can society refuse to issue duplicate?
A: Society must issue duplicate certificate if you use due process and no valid objection is made.
Q: What is the total cost?
A: Newspaper ads: ₹890-₹1,500 + Society charges: ₹1,000-₹3,000 = Total: ₹2,000-₹4,500 approximately.
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