Misplacing a share certificate poses a considerable problem for investors, as a share certificate is proof of their ownership in a company. Without this vital document, transferring, selling, or claiming ownership will not be legally possible.
Publishing a loss of share certificate notice advertisement is a mandatory legal procedure to report the loss of a share certificate. It also involves starting the process of acquiring a duplicate certificate. This guide includes all you need to understand, highlighting the significance of notice and how to draft and publish it successfully.
Publishing a certificate lost newspaper ad is a procedural formality and a mandatory legal requirement. Such a publication is necessary for the following reasons:
To meet legal requirements and enhance clarity, your notice must contain these details:
A simple and effective template for a loss of share certificate notice advertisement is provided below:
Public Notice for Loss of Share Certificate
It is hereby informed to the general public that the Share Certificate(s) in respect of the following shares belonging to:
Name of the Shareholder: Mr. Rajesh Kumar Sharma
Father's Name: Mr. Mahesh Kumar Sharma
Address: 101, Vasant Vihar, New Delhi – 110057
Shares in Company: XYZ Limited
Certificate No.: 123456
Distinctive Numbers: 1001 to 1050
No. of Shares: 50
has been lost/misplaced and is not traceable despite a thorough search. A request for the issuance of a duplicate share certificate has been made to the concerned authorities.
Any person who finds the said share certificate or has any objection to the issuance of a duplicate share certificate, is hereby requested to inform the undersigned or the company immediately at the following address:
XYZ Limited
123, Corporate Tower,
Connaught Place, New Delhi – 110001
Tel: 011-23456789
Email: info@xyzlimited.com
If no objection is received within 15 days of the publication of this notice, the company will proceed with issuing a duplicate share certificate as per the prescribed procedures.
Date: 24th February, 2025
Place: New Delhi
For XYZ Limited,
Authorized Signatory
[Signature]
© 2025 XYZ Limited. All rights reserved.
This public notice appears in newspapers to announce the loss of a share certificate. It informs the company, relevant authorities, and the public about the missing document, aiding in the process of issuing a duplicate.
It guarantees adherence to legal requirements, provides alerts against potential misuse, and serves as substantiation when requesting a duplicate certificate.
Prepare a notarized affidavit or obtain a gazette copy.
Draft the notice incorporating the necessary details, including the certificate number and the shareholder’s name.
Contact a reliable newspaper agency and supply the required documents.
Approve the final draft before publication.
The cost is contingent upon the specific newspaper and geographical location. On average, it varies between ₹500 and ₹3000 for a single-column classified advertisement.
Yes, the Securities and Exchange Board of India (SEBI) mandates the filing of a First Information Report (FIR), the publication of a public notice in a reputable newspaper, and the observation of a waiting period prior to the issuance of a duplicate certificate.
No, placing a newspaper ad for lost certificate is required unless specific company policies provide an exemption.
You can publish the ad in national or regional newspapers such as:
The notice period is generally 21–30 days, depending on the company's requirements or legal guidelines.
Publishing a loss of share certificate notice advertisement or a property document in a newspaper constitutes a major legal measure to safeguard your rights and to initiate the process for obtaining duplicate documents. You can facilitate a seamless process by adhering to the prescribed format, incorporating all essential details, and selecting an appropriate publication. Whether the advertisement pertains to a lost document or a certificate, undertaking this action mitigates risks and protects your financial interests.
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