The answer is yes in almost all situations. If you lose your share certificate either of the society or of the equity shares of the company, publishing a notice in a newspaper is an essential step. Neither the companies nor the societies or the RTAs will consider your request for a duplicate certificate without a published notice.

In case of the notice of share certificates lost in society, most of the cooperative societies will ask you to publish the notice in two newspapers: one in English and another in the regional language of that area where you are residing. As far as equity company shares are concerned, it varies from company to company and from RTA to RTA. It could be either one or two newspapers.

You will have to provide the following information to get the notice ready: Name of the registered holder of the share, name of the housing society/ company, share certificate number, folio number, distinctive number (from & to), no. of shares and your complete residential address. Identity proofs are not required for this process.

Claim period is the period within which anybody who claims rights on the missing certificate can make an objection. In case of a society share certificate, this is normally 14 days from the date of publishing the notice. For company equity shares, this is normally 15 to 21 days as per company/RTA guidelines. If there is no objection raised during the claim period, the process of obtaining a duplicate share certificate will be continued.

Yes. Lodging a police complaint or FIR for missing certificate is another essential step that needs to be completed before/along with publishing the notice. FIR copy is lodged along with a tear sheet of published notice while applying for a duplicate certificate. It is highly recommended to file FIR prior or simultaneously with booking your notice.

An indemnity deed is a written contract in which you promise to make good any loss or damage which may occur through the issuance of a duplicate share certificate. This is usually required by companies as well as housing societies. Others will also require you to have a guarantee deed by a guarantor. These documents will be prepared separately either by a notary or advocate – we only do the newspaper notice.

The charges for publishing notice for loss of share certificates in societies in two newspapers begin at about ₹890. The rate for publishing loss of share certificates of equity companies in a national English daily ranges between ₹500 and ₹2,500 or more depending on the publication.

Under normal circumstances, the process usually takes one or two days upon receipt of your approval and the payment. Should it be an urgent matter such as the case where you have to submit it to the company or RTA, call us directly, and we will make necessary arrangements so that we provide you the earliest possible slot for publishing it.

The tear sheet is simply the scanned or e-paper version of your notice in the particular newspaper showing the name of the newspaper, its date of publication, and edition along with the entire text of your notice. A digital tear sheet would be accepted by the RTAs or any housing societies, but there could be occasions when they would demand for physical copies of the newspaper as well.

Yes, it is possible. We frequently receive orders for notices from people who reside outside the state where the notice is supposed to be placed. We also receive orders from NRIs in India for newspaper notices on share-related issues of companies and societies. Everything is done remotely; there is no need to personally visit anyone during the whole procedure.

I do not have the complete information about the certificate – I just know the name of the society. Please contact us, and we can guide you on which information is important for the format. As far as societies are concerned, the minimum information that can be provided includes the name of the member, the name and address of the society, the certificate number (this can be obtained from the society office or the allotment letter), and the number of shares.