Key Features of Public-NoticeAds.in

⚡

Same-day or next-slot booking —

📰

Dual-newspaper packages —

We book your postal ballot notice in one English daily and one vernacular language newspaper together, fulfilling the mandatory two-newspaper requirement under Rule 22(3).

✍️

Complimentary draft preparation —

Share your postal ballot notice details and we draft the advertisement at no extra charge.

📅

Deadline-driven support —

We align with the 30-day postal ballot window, e-voting cut-off dates, and scrutinizer submission timelines to ensure your newspaper ad is published on time.

📄

Digital tear sheet included —

After publication, you receive a scanned copy or e-paper verified proof of publication within 24–48 hours for your Company Secretary's compliance file and stock exchange submission.

Public-NoticeAds.in – Fast, Reliable Postal Ballot Notice Ad Booking

Public-NoticeAds.in is a niche company that deals with public notice and statutory corporate advertisement in India. We also deal with all types of mandatory newspaper publications - single public notices, and multi-publisher statutory disclosures such as postal ballot, financial results, INC-26, INC-25, AGM, tendering, and board meeting intimations on both a national and regional basis.

We handle every booking regardless of size and follow compliance standards recognised by MCA, SEBI, NSE, BSE, Company Law Board, and Registrar of Companies across India.

Why Choose Public-NoticeAds.in?

⚖️

Specialists in Corporate Statutory Advertising

We handle specifically the publication of mandatory corporate statutory ads, including postal ballot notice newspaper advertisements. Our media buying expertise combined with working knowledge of Companies Act compliance and SEBI LODR requirements ensures your ad is placed correctly, on time, and in the right newspaper editions.

📰

Direct Agency Relationship with Major Titles

We have direct tie-ups with Times of India, Hindustan Times, The Hindu, Financial Express, Business Standard, Economic Times, and leading regional vernacular dailies — ensuring accurate slot booking and genuine publication proof.

📊

10,000+ Public and Statutory Notices Published

We hold a strong track record across statutory ad categories: postal ballot notices, UFR and AFR financial results, INC-26, INC-25, board meeting intimations, AGM notices, tender ads, and more.

💰

Competitive Rates & State-wise Combination Packages

We offer transparent pricing with combo bookings for English national and regional vernacular newspapers, covering your company's registered office district as required under Rule 22(3) of the Companies (Management and Administration) Rules, 2014.

⚙️

Genuine End-to-End Service

We assist you on the right newspaper and edition, insertion date, ad format, draft preparation, payment, publication tracking, and delivering tear sheet proof for your compliance and secretarial records.

What Is a Postal Ballot Notice Newspaper Advertisement?

Where a company is bound or chooses to pass any resolution by way of postal ballot, it shall give notice to all the shareholders including a draft resolution as to why and request them to send their dissent or assent on a postal ballot - because postal ballot is a vote by post or by electronic means within a period of thirty days of giving notice.

Upon sending this notice to the shareholders, the company should release a newspaper advertisement that the ballot papers have been dispatched, the e-voting window is open and give details of the cut-off date and scrutinizer. This is a non-combustible publication in the newspapers, which is not a subset of the e-notice sent to shareholders, and cannot be omitted.

The Law Behind the Newspaper Advertisement Requirement

An advertisement must be placed at least once in a vernacular newspaper in the main vernacular language of the district in which a registered office of the company is located, and with substantial circulation in that district, and at least once in an English language newspaper with substantial circulation in that district.

This is based on Rule 22(3) of the Companies (Management and Administration) Rules, 2014, in conjunction with Section 110 of the Companies Act, 2013 and Clause 16.4.4 of Secretarial Standard-2 (SS-2). In the case of listed companies, further compliance with Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 also applies.

Who Needs to Publish a Postal Ballot Notice Ad?

Postal ballot is applicable to all companies whether listed or unlisted, except One Person Companies (OPC) and other companies having members up to 200.

The newspaper advertisement requirement applies to any company conducting a postal ballot for:

✓
Alteration of the objects clause of the Memorandum of Association
✓
Alteration of the Articles of Association to insert or remove private company provisions
✓
Change in registered office outside the local limits of any city, town, or village
✓
Change in objects for which money was raised through public issue with unutilised funds remaining
✓
Issue of shares with differential voting or dividend rights
✓
Variation in rights attached to a class of shares or debentures
✓
Sale of the whole or substantially the whole of an undertaking
✓
Appointment or re-appointment of Independent Directors
✓
Approval of related party transactions under SEBI LODR Regulation 23
✓
Any other special resolution the board chooses to pass through postal ballot

Which Newspapers Should You Publish the Postal Ballot Notice Ad In?

Publish the advertisement in at least one vernacular newspaper and one English newspaper having a wide circulation in that district where the registered office of the company is situated, stating about having dispatched the ballot papers.

State / District	English Newspaper	Vernacular Newspaper
Mumbai, Maharashtra	Times of India / Financial Express	Maharashtra Times / Navshakti
Delhi / NCR	Hindustan Times / Business Standard	Navbharat Times / Dainik Jagran
Ahmedabad, Gujarat	Times of India / Economic Times	Gujarat Samachar / Divya Bhaskar
Chennai, Tamil Nadu	The Hindu / Times of India	Dina Thanthi / Dinamalar
Bengaluru, Karnataka	Deccan Herald / Times of India	Vijay Karnataka / Prajavani
Hyderabad, Telangana	Deccan Chronicle / The Hindu	Eenadu / Sakshi
Kolkata, West Bengal	The Telegraph / Hindustan Times	Anandabazar Patrika
Pune, Maharashtra	Times of India / Indian Express	Sakal / Lokmat

We help you select the right newspaper combination for your company's registered office district, ensuring full compliance with Rule 22(3).

How to Book Your Postal Ballot Notice Newspaper Ad

To book a postal ballot notice newspaper ad through Public-NoticeAds.in, you follow a five-step process that can be completed entirely via phone, WhatsApp, or email:

Step 1 – Contact Our Team

Reach us by phone or WhatsApp. Mention that you need a postal ballot notice newspaper ad, your company's registered office city and state, the resolutions being proposed for postal ballot, and the e-voting open and close dates. You will receive a response the same day.

Step 2 – Choose Newspaper & Ad Format

Select the appropriate English daily and vernacular newspaper based on your registered office district. Choose between a Classified Display format — cost-effective and per square centimetre based — or a full Display ad, which can be placed on any page of the newspaper.

Step 3 – Draft and Approve Your Advertisement

Share the postal ballot dispatch date, e-voting period, cut-off date, scrutinizer name, and contact details of the designated officer. We prepare a compliant advertisement draft as per newspaper specifications and Secretarial Standard SS-2 requirements and share it for your approval.

Step 4 – Confirm Date and Make Payment

Once you approve the draft, select your preferred publication date. We confirm slot availability, communicate the final price for your chosen editions and format, and share payment options including UPI, bank transfer, and other standard methods.

Step 5 – Receive Publication Proof (Tear Sheet)

After your advertisement is published, you receive a digital tear sheet — a scanned or e-paper verified copy of the published newspaper page — within 24–48 hours. This is submitted to BSE / NSE along with your Regulation 30 intimation and maintained in your company's secretarial records.

What Should a Postal Ballot Notice Newspaper Ad Include?

A legally compliant postal ballot notice newspaper advertisement must contain the following details as required under Rule 22(3):

✓

Statement that the business is being transacted by postal ballot including voting by electronic means

✓

Date of dispatch of the ballot notice to shareholders

✓

E-voting start date and end date (cut-off time — typically 5:00 PM IST on the closing day)

✓

Cut-off date for determining eligible shareholders entitled to vote

✓

Name and contact details of the scrutinizer appointed by the board

✓

Name and contact details of the person responsible for addressing voter grievances

✓

Statement that any ballot received after the 30-day period will not be valid

✓

Statement that members who have not received the ballot may apply for a duplicate

Types of Resolutions Passed by Postal Ballot — Notices We Handle

📢

Ordinary Resolutions via Postal Ballot

Including appointment of non-executive directors, related party transaction approvals, and routine matters the board chooses to pass through remote e-voting rather than at a general meeting.

⚖️

Special Resolutions via Postal Ballot

Including alteration of MOA or AOA, change of registered office, issue of shares with differential rights, variation of rights of shareholders, buy-back of shares, and delisting proposals.

👤

Independent Director Appointment Notices

Postal ballot notices for appointment or re-appointment of independent directors under Section 149 of the Companies Act, 2013 and SEBI LODR Regulation 16.

📊

Related Party Transaction Approval Notices

Postal ballot notices for obtaining shareholder approval for material related party transactions under Regulation 23(2) and 23(4) of SEBI LODR Regulations, 2015.

📄

Results of Postal Ballot Notices

After completion of e-voting and scrutinizer's report, some companies also publish the results of the postal ballot in newspapers. We handle this publication as well.

FAQs — Postal Ballot Notice Newspaper Ad Booking

Q1: What is a postal ballot notice newspaper advertisement and why is it mandatory for Indian companies? ⌄

A postal ballot notice advertisement in a newspaper is a statutory publication which is mandated by Rule 22(3) of the Companies (Management and Administration) Rules, 2014 and by Section 110 of the Companies Act, 2013. The advertisement should be dealt with at least once in a vernacular newspaper of the main vernacular of the district in which the registered office of the company is located, and at least once in an English language newspaper circulating in that district on a large scale. It will inform the public and shareholders that the ballot has been sent, and the e-voting is open, and this is also a major compliance step in corporate governance.

Q2: Which companies are required to publish a postal ballot notice ad in a newspaper in India? ⌄

Postal ballot applies to all listed and unlisted companies except One Person Company and other companies with members of up to 200. Regulation 44 of the SEBI LODR Regulations, 2015 also applies to listed companies. The postal ballot notice newspaper advertisement should be published by both BSE and NSE listed companies and a copy of such advertisement shall be sent to the stock exchange in conformity with Regulation 30 as a part of statutory disclosure.

Q3: Under which section of the Companies Act 2013 is the postal ballot newspaper advertisement required? ⌄

Rule 22(3) of the Companies (Management and Administration) Rules, 2014 in conjunction with Section 110 of the Companies Act, 2013 prescribes the requirement for the newspaper advertisement requirement of postal ballot. In the case of listed companies, Reg. 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Clause 16.4.4 of Secretarial Standard-2 (SS-2) by ICSI also hold. The advertisement will be placed at least once in a vernacular newspaper in the main vernacular language of the district where the registered office of the company is located, and at least once in an English newspaper with extensive coverage in that district.

Q4: How many newspapers are required for publishing a postal ballot notice advertisement? ⌄

There are two newspapers needed, one English daily and one newspaper in a local language, both with extensive coverage in the district where the registered office of the company is situated. We process the bookings together as part of the same package and make sure that your Company Secretary gets confirmed publication proof of both papers in the same transaction and this saves time and effort on a pressing compliance deadline.

Q5: When exactly should the postal ballot notice the newspaper ad be published? ⌄

The advertisement in the newspaper should be placed once the postal ballot notice has been sent to the shareholders and before the e-voting window expires. The consent or dissent obtained within a period of thirty days to the date of giving the notice shall be considered as the member has not given a reply. The advertisement must be ideally printed one to two days after dispatching the same so as to allow the shareholders as much time as possible to cast their votes, and to prove they have complied with the stock exchange and Registrar of Companies.

Q6: What is the cost of publishing a postal ballot notice newspaper ad in India? ⌄

The price of a postal ballot notice newspaper advert depends on the newspaper edition, city, size of the advert in square centimetres and whether it is a classified display or full display advert. In large metro editions like Times of India Mumbai, Hindustan Times Delhi, or The Hindu Chennai, the ads are more expensive than those in smaller city editions because of circulation. Get an instant quote accordingly by contacting us with the registered office city of your company and the preferred newspapers. We also provide a competitive combination of English and vernacular newspaper bookings.

Q7: Can the postal ballot notice a newspaper ad be published in only one newspaper to save cost? ⌄

No. According to the Rule 22(3), the advertisement will be placed at least once in a vernacular newspaper of the main language of the district where the registered office of the company is located and at least once in an English newspaper with a wide coverage in the district. The Companies Act does not allow the company to publish in a single newspaper and there is the risk of exposing the company and its officers to a penalty by regulatory authority. In a single cost-effective booking, we make sure that both publications are covered.

Q8: What details must the postal ballot notice newspaper advertisement contain to be legally valid? ⌄

The newspaper advertisement should indicate: that the business would be transacted by postal ballot that, includes voting by electronic means; that any postal ballot sent to the member after the said date would not be valid; that members who had not been sent postal ballot forms might apply to the company and obtain a duplicate; and contact information of the person to address grievances relating to the voting by postal ballot. It should also have e-voting start and end dates, cut-off date of eligible shareholders and name of the scrutinizer and his/her contact details.

Q9: Do listed companies need to submit the postal ballot notice, newspaper ad proof to BSE and NSE? ⌄

Yes. The listed companies must fulfill the SEBI (Listing Obligations and Disclosure Requirements), 2015, which additionally stipulate the conditions of organizing the postal ballots and ensuring fair practice. The newspaper advert, together with a covering letter, should be forwarded to the stock exchanges, in which the company is listed, under Regulation 30 of SEBI LODR. Our digital tear sheet is delivered within 24-48 hours of publication and it is acceptable to be directly uploaded to the BSE and NSE compliance portals.

Q10: Can a company use the same postal ballot notice newspaper ad for both the dispatch notice and the e-voting result announcement? ⌄

No -- these are two different publications which have different statutory requirements. The dispatch notice newspaper advertisement is carried out once the ballot has been sent to the shareholders and the e-voting window begins. When the postal ballot is announced by the scrutinizer, it is published to the stock exchange in accordance with Regulation 30 of SEBI LODR and also on the company webpage in less than 24 hours of the conclusion of e-voting. Other businesses also distribute the findings in the newspapers. We take the initial postal ballot notice newspaper ad and any further publication of results in one coordinated booking, should they be needed.

Postal Ballot Notice Ads in Newspaper – Book Online (2026)

Book Public Notice Ad in Newspapers Online | Starting @ ₹890