Publish Board Meeting Notice Ads in Newspapers

Ensure Strict SEBI and Companies Act Compliance — Book Your Corporate Board Meeting Notices in Top Financial, English, and Regional Newspapers Across India

The Company Secretary of a listed company will not be an administrative failure in the event that he or she misses a deadline on a notice of a board meeting that appears in the newspapers. It is a breach of statutory compliance i.e. under SEBI (Listing Obligations and Disclosure Requirements) Regulations of 2015 - a breach which attracts stock exchange penalties, regulatory investigation and leaves a paper trail of a non-compliance gap in the company compliance history that is going to be looked at by auditors and other institutional investors.

The specification is not ambiguous. The definition of regulation 47 of SEBI LODR Regulations, 2015 is clear in that notices of a particular board meeting should be published by listed companies in the newspapers before the day of the meeting. The format must be correct. The publications should meet the two newspaper statutory rule. The e-paper clipping should be sent to your compliance desk by the time the filing window of BSE and NSE opens.

At public-noticeads.in, we deal only with Company Secretaries, CFOs, Compliance Office, and corporate legal teams that require the rapid and compliant publication of a board meeting, financial results, and AGM notice, and all other statutory corporate documents in a newspaper. We are aware that your filing deadline does not shift. Everything is organized around it.

✓ Guaranteed Next-Day Publication · ✓ SEBI and Companies Act Compliant Formats · ✓ E-Paper Clippings Delivered by 7 AM for BSE/NSE Filing

Why Is Publishing a Board Meeting Notice in Newspapers Mandatory?

In accordance with the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015, meaning Regulation 47 as in the context of Regulation 29, the statutory requirement in all India-based publicly listed companies is to publish a public notice of specified board meetings. With respect to some types of decisions, it is mandatory to unlisted public as well as in some instances, private companies.

The transparency is the legal rationale. When a board convenes to deliberate on issues that are of substantial concern to shareholders, investors, creditors and general populace such as quarterly financial performance, dividend payment, buyback proposals, record dates, these parties have a legal right to be formally informed via a medium available to the public. The most legally verifiable form of this right that is available is a newspaper publication that includes a physical record, published in a known national or regional daily, date-stamped e-paper archive.

The specific board meetings that require mandatory newspaper publication are:

Proclamation of preliminary or last dividends. Any dividend that is proposed, declared or recommended to shareholders must be publicly announced before any board meeting.

Consent to buyback of securities, issue bonus shares/ right issues. They are decisions concerning the capital structure which have substantial impact on the shareholder value and should be notified to the maximum number of the public in advance.

An AGM and Extraordinary AGM that contain the book closure dates, e-voting, and dates on which dividends are to be paid.

The amendment of the Memorandum of Association, transfer of the registered office, reduction of capital, or any other statutory occurrence that needs the shareholder or court approval as per the Companies Act.

The consequences of non-compliance are not administrative — they are regulatory:

SEBI conducts financial fines on late or missed newspaper publications by the stock exchanges. The fines per day of the delay and the possibility of the suspension of trading during such instances of regular non-adherence to the rules are all a part of the penalty structure prescribed by the SEBI LODR Regulations. In addition to monetary penalty, compliance gap leaves a track record of regulation, which impacts the credibility of the company to the institutional investors, credit rating agencies, and prospective acquirers during due diligence procedures.

The Statutory Two-Newspaper Rule for Corporate Board Meeting Notices

What the Law Requires — Exactly

SEBI Regulation 47 and the Companies Act's provisions for public notice publications both mandate what practitioners call the two-newspaper rule. A corporate board meeting notice must be published simultaneously in a minimum of two newspapers that meet specific statutory criteria.

Newspaper One — English National Daily

The initial publication should be in a newspaper in the English language where it has a circulation in either the entire or a significant portion of India. Corporate statutory notices are greatly preferred and virtually universally used via financial newspapers; the publications which Company Secretaries, stock exchange compliance teams, and institutional investors anticipate receiving should corporate statutory publications are Business Standard, Financial Express, The Economic Times, Mint, and The Hindu Business Line. Their national editions throughout India meet the national circulation requirement conclusively.

General English dailies such as Times of India and Hindustan Times, are also allowed to serve the English requirement, however, financial publications are preferred to take corporate notices since their readership is narrowed down to investor, analyst and compliance audience that the notification will be intended to reach.

Newspaper Two — Regional Language Daily at Registered Office Location

The second one should be in the major vernacular language of the district in which the company is registered to have the office. This is required according to the registered office address, not the corporate head office, not the main business location and not the home state of incorporation. The registered office address submitted to the MCA decides the necessary regional language newspaper.

Regional newspaper requirements by registered office location:

Mumbai and Maharashtra — Maharashtra Times, Loksatta, Navakal, or Navshakti (Marathi). Delhi and NCR — Navbharat Times, Dainik Jagran, Hindustan (Hindi), or Business Standard Hindi edition. Ahmedabad and Gujarat — Gujarat Samachar, Sandesh, or Divya Bhaskar (Gujarati). Chennai and Tamil Nadu — Dina Thanthi or Dinamalar (Tamil). Bangalore and Karnataka — Prajavani or Vijay Karnataka (Kannada). Kolkata and West Bengal — Anandabazar Patrika or Bartaman (Bengali). Hyderabad and Telangana — Eenadu or Sakshi (Telugu). Kochi and Kerala — Malayala Manorama or Mathrubhumi (Malayalam).

A critical point that many compliance teams overlook: the district on which the requirement on the regional language newspaper is founded is that of the registered office but not the capital of the state. A firm that has its registered office in Pune needs a newspaper that is printed in Pune and has circulation in Pune and not only in Mumbai. Not only Chennai but Coimbatore: Before making any corporate booking, a company with a registered office address in Coimbatore must check if the city newspaper has good Coimbatore circulation, and not Chennai. public-noticeads.in.

Board Meeting Notice Formats and Samples — SEBI Compliant 2026 Templates

The need of the Company Secretaries is uniform templates, pre-programmed to be published in the newspapers, include all the statutory references, and will not be subject to scrutiny by the stock exchange without a compliance query. All forms mentioned below have been approved by a corporate advocate and are up-to-date with the existing statutory provisions of SEBI LODR 2015 and Companies Act 2013.

Sample 1 — Board Meeting Notice for Approval of Financial Results (Regulation 29/47)

This is the most frequently required corporate newspaper notice format — used before every quarterly, half-yearly, and annual financial results board meeting.

NOTICE

[COMPANY NAME LIMITED] CIN: [LXXXXXXXXXXXXXXX] Registered Office: [Complete Registered Address with PIN Code] Phone: [Phone Number] | Email: [Email Address] | Website: [Website URL]

NOTICE is hereby given pursuant to Regulation 29 read with Regulation 47 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, that a meeting of the Board of Directors of the Company is scheduled to be held on [Day of the week], [Date], [Year], at the Registered Office of the Company / via Video Conferencing, inter-alia, to consider, approve, and take on record the Unaudited / Audited Financial Results of the Company for the quarter / half-year / year ended [Date].

The said notice and the financial results, upon approval, will be accessible on the Company's website at [Website URL] and on the websites of the Stock Exchanges at www.bseindia.com and/or www.nseindia.com.

For [Company Name Limited]

Place: [City] Date: [Date]

Sd/- [Name of Company Secretary / Director] [Designation — Company Secretary and Compliance Officer / Whole-Time Director] Membership No.: [ACSXXXXX / FCSXXXXX]

Sample 2 — Notice of Annual General Meeting, Book Closure, E-Voting, and Dividend Record Date

This format is used for AGM notices that include book closure, e-voting instructions, and dividend record date information — all in a single statutory public announcement.

NOTICE OF [XX]th ANNUAL GENERAL MEETING, BOOK CLOSURE, AND E-VOTING INFORMATION

[COMPANY NAME LIMITED] CIN: [LXXXXXXXXXXXXXXX] Registered Office: [Complete Address]

NOTICE is hereby given that the [XX]th Annual General Meeting (AGM) of the Members of [Company Name Limited] will be held on [Day], [Date], [Year] at [Time] IST through Video Conferencing (VC) / Other Audio Visual Means (OAVM) / at the Registered Office of the Company, to transact the business as set out in the Notice of the AGM sent to all members.

Pursuant to Section 91 of the Companies Act, 2013 and Regulation 42 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Register of Members and Share Transfer Books of the Company will remain closed from [Start Date] to [End Date] (both days inclusive) for the purpose of the AGM and payment of final dividend of ₹[X] per equity share, if declared at the AGM.

E-Voting: The remote e-voting facility will be available from [Start Date and Time] to [End Date and Time] through the NSDL / CDSL e-voting platform at www.evoting.nsdl.com / www.cdslindia.com. Members may refer to the detailed e-voting instructions in the AGM Notice.

The AGM Notice along with the Annual Report has been dispatched to all members and is also available on the Company's website at [Website URL] and on the Stock Exchange websites.

For [Company Name Limited]

Place: [City] Date: [Date]

Sd/- [Name] Company Secretary Membership No.: [ACSXXXXX]

Sample 3 — Notice for Shifting of Registered Office Between States

This format is required under Section 13 of the Companies Act, 2013 read with the Companies (Incorporation) Rules, for shifting the registered office from one state to another — one of the compliance scenarios requiring the most complex multi-state newspaper publication.

PUBLIC NOTICE — PROPOSED SHIFTING OF REGISTERED OFFICE

[COMPANY NAME LIMITED] CIN: [LXXXXXXXXXXXXXXX] Existing Registered Office: [Complete Current Address] Proposed New Registered Office: [Complete Proposed Address]

NOTICE is hereby given pursuant to Section 13 of the Companies Act, 2013 read with Rule 30 of the Companies (Incorporation) Rules, 2014, that the Board of Directors of [Company Name Limited] has approved the shifting of the Registered Office of the Company from the State of [Current State] to the State of [New State].

The Company has filed the necessary applications with the Regional Director, Ministry of Corporate Affairs. Any person whose interests are likely to be affected by the proposed shifting may inspect the application and all documents filed in support thereof at the office of the Regional Director and may submit their objections, if any, to the Regional Director within 21 (twenty-one) days from the date of publication of this notice.

For [Company Name Limited]

Place: [City] Date: [Date]

Sd/- [Name] Director / Company Secretary

Need your specific board meeting notice formatted for newspaper publication?

Submit your MS word document, your signed letterhead text or stock exchange filing draft. Our typesetting department will lay out and use as few square centimetres as possible, to save you publication money and at the same time cut the page count of your publication to less than the newspaper compliance rules on font-size usage, and produce a PDF proof which the CS will approve within 30 minutes.

Public Notice Ad Rates — Financial Dailies and Regional Newspapers

Corporate statutory notices are published in classified display or display format — bordered ads with company name, CIN, and statutory content clearly formatted. These are the current verified rates as of March 2026, sourced from bhavesads.com and releasemyad.com.

Corporate Ad Rates — Major Financial and English National Dailies

Corporate Ad Rates — Regional Language Dailies for Registered Office Compliance

B2B Corporate Combo Package Rates

Rates verified March 8, 2026 via bhavesads.com and releasemyad.com. All rates are per insertion for display format black and white. GST at prevailing rates applicable and invoiced separately. Combo rates are consolidated packages covering both publications — contact the corporate desk for exclusive B2B volume rates for companies with recurring quarterly publication requirements.

Cost-saving tip for Company Secretaries: If your registered office is in Delhi/NCR or anywhere in the Hindi belt, booking the Business Standard All India (English) plus Business Standard Hindi (All India) combo is the most cost-efficient combination available and fully satisfies the SEBI two-newspaper requirement. At ₹950 plus ₹350 per sq cm respectively, this is considerably more economical than using a general English daily plus a separate Hindi regional daily. Contact the corporate desk for exclusive B2B pricing on this combination.

Documents Required to Book a Board Meeting Notice Ad

Newspaper publication desks have rigorous authentication in corporate statutory publication to eliminate the misuse of publication of company announcements. Before making contact with the corporate desk, the following should be prepared.

Notice text on company letterhead — signed and stamped

The official letterhead of the company must contain the finalized text of the notice which must be signed by the Company Secretary, the Managing Director or any other person as the company Board resolution stipulates. The letterhead should have the name of the company, CIN, registered office address and the contact information. It is the major authentication document which every major financial and regional newspaper needs in submitting corporate notices.

In companies that have regular use of public-noticeads.in, a one-time authorization letter by the CS or the Director may be kept in files such that repeat quarterly submissions could go by without a fresh set of letterhead documentation with each booking.

Authorized signatory's ID proof

A self attested copy of PAN card or Aadhaar card of Company Secretary or authorized signatory who signed the letterhead. Most publications demand this with first-time corporate clients and periodically after that to comply with such regulations.

Certificate of Incorporation or CIN verification

Other outlets (especially national financial dailies) will require a copy of the Certificate of Incorporation of the company or recent MCA21 extract of the address of the registered office of the first-time advertiser. This is a single requirement that cannot be repeated in case of future bookings with the same publication.

The finalized notice text in MS Word or PDF format

Besides the signed letterhead hardcopy or digitized copy, the notice text in MS word or clean PDF format should also be provided so that the typesetting team can format it correctly and it can be published in the newspaper. The public-noticeads.in typesetting staff prepares the text in a way that maximizes the use of square centimetres of the publication area, so that the publication cost (without breaking the minimum font-size policy of the newspaper) is minimized and a typeset-out proof is sent to CS.

Practical submission process: Scan the signed letterhead and email it to corporate@public-noticeads.in along with the MS Word text of your notice. The corporate desk processes the documentation, formats the ad, and sends you a PDF proof and exact billing amount within 30 minutes. No office visit required. No waiting on hold.

How to Book Your Board Meeting Notice Ad — The Four-Step Corporate Process

Corporate compliance publication has no tolerance of delays, no tolerance of errors. All your public-noticeads.in corporate booking procedures centre around the fact that your deadline of submitting your filing to BSE or NSE is definitely unchangeable.

Step 1 — Choose Your Publications and Send Your Draft

You can choose your necessary financial English daily and your registered-office-suitable regional daily in the above-mentioned options. In case you are not sure which regional newspaper meets the statutory requirement in your particular registered office district, call the corporate desk, and tell them your address of registered office, and the team will ensure you have the right regional newspaper in a few minutes.

Send your signed letterhead copy or MS word notice text to corporate at public-noticeads.in, or use the public-noticeads.in portal. Add your date of preference, your CIN and contact details of the Company Secretary or compliance officer who must get the proof and e-paper clipping.

Step 2 — Receive Formatted Proof and Exact Quote Within 30 Minutes

Your notice is formatted by the corporate typesetting department to the best square centimetre size and all of the CIN numbers, dates, names of directors, regulatory references and financial amounts are typeset clearly and correctly. A PDF confirmation of the formatted advertisement and the precise billing rate with the GST is sent to you in 30 minutes of submission of document in business hours.

Examine the evidence with your legal or compliance department. See that you have verified all figures, all dates, all names, all statutory references against your board resolution and intimation to the stock exchange. One of the regulatory exposures that no Company Secretary would wish to add to the compliance register is a typing mistake in a financial results notice, especially in the financial figures, or the date of record.

Step 3 — Approve and Process Payment

After the confirmation of your approval of the proof by your CS or legal team, make sure you confirm it via email or WhatsApp response. Online payment through NEFT, RTGS, UPI, or corporate credit card. When payment is confirmed a full GST tax invoice with the GSTIN of your company, its SAC codes, and all the details of the agency to the payment is created: now ready to submit to the ITC claim of your finance department and to the compliance expense invoices.

In firms that publish on a regular quarterly basis, a pre-authorized credit facility may be organized with the public-noticeads.in corporate desk to remove payment processing function on time-sensitive same-day bookings.

Step 4 — Publication, 7 AM E-Paper Delivery, and Physical Clipping Courier

Your notice is published in the scheduled editions of both selected newspapers on the confirmed date. By 7:00 AM on the day of publication — before the BSE and NSE filing windows open for the day — the corporate desk emails your Company Secretary the e-paper links and high-resolution PDF clippings from both publications, ready for immediate upload to the stock exchange compliance portals.

Physical newspaper cuttings from both publications are organized, certified if required, and couriered to your registered office and/or your CS's address for filing and record-keeping. The complete proof package — e-clipping, physical cutting, and publication certificate — is provided as a single organized submission ready for your statutory records.

Real Corporate Case Studies — Compliance Delivered Under Pressure

Case Study 1 — Urgent Q3 Financial Results Notice, Mumbai: Sneha M., Company Secretary, Listed Pharmaceutical Company

"Our board meeting date was postponed at the last minute and we had less than 24 hours to publish the Regulation 47 notice. Our usual agency said it was past their deadline. We contacted public-noticeads.in at 4:30 PM on a Thursday. The corporate desk formatted the ad, secured publication space in Financial Express All India and Navshakti Mumbai by 6:00 PM the same evening. The ad was published the next morning and we received the e-clippings by 7 AM, allowing us to upload our BSE compliance filing before market opening at 9:15 AM. Perfect execution under genuine pressure. This is now our primary agency for all quarterly publications."

Case Study 2 — Multi-State Registered Office Shift, Bangalore to Chennai: Rajesh V., Director of Finance, Technology Solutions Pvt Ltd

"We were shifting our registered office from Bangalore to Chennai, which required publishing notices in four newspapers simultaneously — English and regional language in both the origin and destination states under the Companies Act Section 13 provisions. Coordinating four different newspapers across two states was beyond what our internal team could manage alongside the RoC filing preparation. public-noticeads.in handled the entire media plan — Business Standard All India, Prajavani Bangalore, Financial Express, and Dina Thanthi Chennai — in a single coordinated booking, provided a consolidated invoice for our finance department, and ensured all four physical clippings and e-clippings reached our legal team three days before our Regional Director filing date. The entire newspaper compliance step was resolved with a single call."

Case Study 3 — Recurring Quarterly Publication, Ahmedabad: Priya S., Compliance Officer, Listed NBFC

"We publish board meeting notices every quarter for financial results. Before using public-noticeads.in, coordinating between Business Standard and Gujarat Samachar for each quarterly cycle involved separate bookings, separate payments, and separate proof coordination. public-noticeads.in set up a recurring B2B arrangement for our quarterly cycle — pre-approved format, pre-approved newspapers, single invoice for both publications, and e-clippings delivered to my inbox at 7 AM on each publication day without me having to follow up. Our compliance calendar runs on autopilot for the newspaper step. The cost saving on the combo rate across four quarters."

Frequently Asked Questions About Corporate Board Meeting Notices

public-noticeads.in works with Company Secretaries, CFOs, and Legal Teams of 500+ Indian companies for recurring and one-time corporate statutory publications.

Ensure 100% Statutory Compliance for Your Next Board Meeting

There are no chances of missing deadlines, wrong choice of newspapers, and typographical mistakes in statutory notices in corporate compliance publishing. Each quarterly cycle, each AGM, each announcement of capital structure has the same non-negotiable compliance requirement - and the same zero-tolerance rule of performance.

public-noticeads.in deals directly with Company Secretaries, CFOs, Compliance Officer, and legal departments of 500+ Indian companies, and offers accuracy in publication in Business Standard, Financial Express, Economic Times, Mint, and all the jurisdictions of every Indian State and many of its registered offices.

We are familiar with your filing window. We are familiar with the two-newspaper rule. We know that the CS level of your compliance is pegged on ensuring that this is done right in each quarter, each year, and so forth.

Contact the corporate booking desk today for priority service and B2B rates: